Project 2- Establishing Requirement
Our group PR05 (@404 user NOT found) is proud to share the second phase of our project, which is Establishing Requirements by performing User Analysis, Task Analysis and User Observation.
Project 2 focuses on understanding how users actually manage their time, identifying usability issues in existing tools, and translating those findings into meaningful design insights that will guide the development of our proposed solution.
In this project, we focus on the following key areas:
*Problem Statement:
We identified common challenges faced by users such as poor time management, difficulty maintaining focus due to constant distractions and the complexity of existing productivity applications. Many tools require excessive manual steps or only address one aspect of productivity and leading to inefficiency and frustration.
*User Analysis & Personas:
To better understand these issues, we conducted a detailed user analysis and developed three representative personas: a university student, a fresh graduate and a freelancer. Each persona highlights different goals, motivations, pains and gains which allowing us to design with diverse user needs in mind.
*Task Analysis Using HTA:
We applied Hierarchical Task Analysis (HTA) to examine how users currently perform three essential tasks:
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Scheduling tasks
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Staying focused on completing tasks and works
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Managing task reminders
By breaking these tasks into step-by-step workflows, we identified inefficiencies such as high cognitive load, reactive focus strategies and fragmented reminder systems.
*Key Findings & Design Insights:
Our analysis revealed that users prefer structured yet simple systems, minimal interaction steps and integrated features that reduce reliance on memory and manual control. These insights form the foundation for our design requirements and future system refinement.
*Next step to Project 3:
The findings from Project 2 will be used to refine task workflows and establish clear design requirements for OraPlan in the next phase of development. This ensures that future design and prototyping decisions remain grounded in real user behavior and HCI principles.
📄 You can read the full project 2 here:
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